Personal Assistant

New York City, NY

Personal Assistant to a College Student with Special Needs

📍 Location: New York City, NY
🕒 Full-time | Hours TBD - Guaranteed 40 hours per week; flexibility is key depending on class and appointment schedule
💰 Compensation: $40/hour, DOE

The Role

We are seeking a very special human being to support a bright, warm, and determined young woman who is living independently and attending college.

This is not just a job—it’s a partnership. You’ll become a vital part of her support team, working closely with her and her dedicated mom to ensure she continues her path toward a happy, fulfilling, and independent life. This is a long-term role and the family hopes you will be with them for many years!

You will be trained by her current assistant, who has been with her for nearly two years and will help you transition smoothly into this trusted role.

Our Ideal Candidate:

This young woman—and her family—must be able to trust and rely on you. That trust is earned, and consistency is everything.

You are:

Compassionate, with a naturally kind heart and strong soul
Reliable and shows up consistently—emotionally and physically—day in, day out
Highly organized, detail-oriented, and on top of everything
Tech-savvy and can navigate systems, apps, and emails with ease
Emotionally steady, calm, and able to keep things on track—even when issues may arise
Patient, empathetic, and genuinely love helping others succeed
Proactive and resourceful—you don’t wait to be told what to do, you figure things out
A clear communicator who can collaborate closely with the family, professionals, and university staff
Thick-skinned but soft-hearted—you don’t take things personally and always lead with love

What You'll Support Her With:

👐 Daily Support:

Help with mobility (walker/wheelchair), personal care, and meals, as needed

💻 Academic Support: (This is of the utmost importance):

Must be able to provide a high level of academic support to keep up with her academically to ensure projects and assignments are on track from start to finish

Track assignments, assist with research, outlining, editing, and formatting
Attend classes and take notes, if needed
Communicate/coordinate with professors, tutors, and university staff
Help her stay organized and on top of her workload

🏥 Medical & Health Coordination:

Schedule and manage all doctors’ appointments and therapies, ensuring handicap accessibility ahead of time
Organize medical records and referrals
Handle insurance claims, out-of-network reimbursements, and appeals
Communicate with healthcare providers, therapist, and psychiatrist when needed

🧠 Emotional Support:

Stay calm and grounded, help her stay on track
Help her regulate and return to center
Be a steady, grounding presence she can rely on

🏠 Household & Life Management:

Track expenses, pay bills, manage reimbursements
Handle basic meal prep
Coordinate with the housekeeper and home maintenance tasks
Answer calls, emails, and texts—both personal and academic
Assist with travel planning and ensure accessibility accommodations

💛 Personal Care & Goals:

Assist with light grooming (e.g., brushing hair, washing hands/face, applying sunscreen)
Support her in reaching personal lifestyle goals
Celebrate small victories with her

🐶 Pet Care

Help care for her sweet, small dog

Why This Matters

This is a pivotal time in her life. She is growing, thriving, and navigating new responsibilities— and needs daily support to help keep on track. Her current personal assistant has been a rock, and as she transitions to someone new, your role will be essential in keeping her momentum going.

You will be her support system, her advocate, and her cheerleader. You will also be a trusted partner to her mom, who is incredibly loving and involved. Together, your shared goal is to help her on a steady path of growth, resilience, and joy.

If you are a person who finds deep purpose in helping others live fully, and independently, and can be a consistent, proactive manager of all of her critical needs, this could be the perfect partnership for both of you.

To Apply:
Please send a short note introducing yourself and why this role speaks to you. Include an updated resume with any and all relevant experience working in a role/roles as a personal assistant. Also, it doesn't have to be in a personal assistant capacity, but any experience with special needs populations would be a huge bonus as well! What matters most is your heart, your work ethic, consistency, and your desire to support someone on this journey.