Location: Boca Raton, FL (On-Site)
Schedule: Monday–Friday,9 am - 4:30 pm | ASAP Start

A small, respected family office in Boca Raton is seeking a seasoned Administrative Assistant to support their Senior Executive Assistant in managing a diverse portfolio of 12+ residential and commercial properties. This role demands maturity, discretion, and attention to detail. You’ll join a tight-knit team of 3–4 in a peaceful, professional setting where kindness, respect, and loyalty are the foundation. You’ll thrive here if you’re a solutions-oriented, reliable team player who values confidentiality, works well under pressure, and is seeking a long-term role in a structured, values-driven environment.

Responsibilities: 

• Support the Senior Executive Assistant with day-to-day operations
• Maintain and organize detailed paper and digital filing systems 
• Track expenses and reconcile credit card statements
• Coordinate vendors for routine property maintenance
• Run errands: bank, post office, grocery deliveries, etc.
• Monitor and restock office supplies
• Handle administrative tasks related to company/family vehicles (insurance, DMV, servicing)
• Assist with Certificates of Insurance and vendor documentation
• Support occasional calendar and travel coordination

Requirements: 

• 10+ years of administrative experience 
• Bachelor's degree strongly preferred
• Proficiency in Outlook, Google Workspace, Excel, & Microsoft Teams
• Impeccable organization and attention to detail
• Clear and professional communication skills
• High discretion and maturity; NDA required
• Valid driver’s license and clean driving record
• Notary license and vendor/DMV experience are a plus
• Willingness to respond after hours via text/email, if needed

Compensation & Benefits: $65,000–$75,000/year, health stipend, 2 weeks PTO, birthday + year-end bonuses, annual salary review