We’re looking for a proactive and professional Workplace Experience Coordinator to serve as the face of our workplace, ensuring a warm and seamless experience for all visitors and employees. This role plays a vital part in day-to-day office operations and event coordination, with a strong focus on communication, organization, and customer service.

Key Responsibilities:

• Serve as the first point of contact at reception, greeting all guests and employees with a friendly, professional demeanor

• Manage visitor check-in, issue parking and access passes, and ensure adherence to security procedures

• Answer incoming calls, respond to emails, and assist with general inquiries professionally

• Coordinate and support workplace services such as office supplies, janitorial requests, mail handling, and maintenance work orders

• Organize and manage on-site events, including room bookings, setup/teardown, catering, and vendor coordination

• Act as the main point of contact for event hosts and vendors; manage vendor visits and associated tasks

• Track and manage invoices, support onboarding activities, and perform general administrative duties

• Ensure safety protocols are followed and assist during emergency procedures

• Support internal communication and provide accurate information to staff as needed

Must-Have Qualifications:

• 1–2 years of experience in an office or facilities coordination role

• Finance or finance coordination experience is required

• Strong organizational and multitasking skills, with a keen eye for detail

• Proven experience in event planning and coordination

• Excellent verbal and written communication skills in English

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, etc.)

• Ability to work independently, stay proactive, and handle multiple priorities

• Professional demeanor with strong customer service orientation

Nice to Have:

• Post-secondary education or a degree in Finance

• Experience managing visitor management systems or office admin tools

Typical Workday:
This is a front-facing, solo-site role for the first few weeks. You’ll be based at reception, handling everything from vendor coordination and invoice tracking to event planning and daily office admin tasks.