Payroll Coordinator

The Payroll Coordinator is responsible for preparing and processing payroll with a keen attention to detail. Experience with UKG Ready and managing payroll for 300+ employees is highly desirable.

Essential Duties and Responsibilities:

Payroll Maintenance:

• Receive Personnel Action Form, Data Sheet, and W-4 to set up new employees in the system.
• Enter all pay and benefit changes, including pay rate, program allocation, coverage types, and expense allocations based on the effective date.
•  Enter court-ordered deductions, such as garnishments, child support, bankruptcy, and levies.
•  Maintain records for new and terminated employees, including PTO payout, payroll issues, maintenance, family medical leave, PTO cash-in, and leave without pay.
•  Assist new managers with the payroll process to ensure they understand how to approve time worked, leave time, etc., for their staff.

Data Entry:

•  Ensure all timecards are fully processed through the software (no “in process” or “saved” timecards).
•  Monitor the accuracy of electronic timecards, ensuring overtime and hours are correctly accounted for.
•  Follow agency payroll policies regarding overtime, additional time, holiday pay, and worker’s compensation.

Executes Payroll:

•  Upload the direct deposit file to the bank before the Wednesday deadline prior to payday.
• Process payroll, generating paystubs and payroll reports.
• Issue manual checks when necessary and record manual and voided checks in the system.
•  Balance payroll, withholdings, and related expenditures to the general ledger.
• Run year-end procedures, W-2 forms, and tax reports according to deadlines.
• Respond to supervisors' questions regarding employee pay, leave deductions, etc.

Processes Payroll Deductions:

• Prepare and forward federal tax deposit information in a timely manner.
• Electronically submit state tax payments and provide the Controller with documentation (monthly basis).
• Prepare support and request checks for all payroll deductions (on a biweekly basis).
•  Electronically submit state unemployment tax (SUTA) payments and provide the Controller with documentation (on a quarterly basis). Reconcile and forward payment requests for employees’ miscellaneous deductions (e.g., supplemental life, cancer, accident insurance, unreimbursed medical) biweekly.

Reports:

• Complete requests for employment verification and credit checks promptly.
• Run and distribute overtime and allocation reports to the appropriate staff for each pay period.
•  Generate other reports as needed or requested by the manager.

Filing:

•  Maintain current files of timesheets for active and terminated employees.
•  Maintain current files of all payroll reports

Shannon Steed
Apex Staffing, Inc.

Please contact me with any questions:

Email:
shannon@apexstaffing.net

Phone:
Fax: